Privacy Policy

VOCs DeepTech Lab Inc. (the “Company”) recognizes the importance of personal information obtained in connection with the products and services we provide and our research and development activities. We comply with the Act on the Protection of Personal Information of Japan and other applicable laws and regulations, and appropriately manage and handle personal information in accordance with this Privacy Policy.

1. Acquisition of Personal Information

The Company acquires personal information by lawful and fair means and only to the extent necessary for the conduct of its business.
Information we may acquire includes contact information such as name, affiliation, title, address, telephone number, and email address, as well as the content of inquiries and information provided in connection with research, joint research, and the provision of services.

2. Purposes of Use of Personal Information

The Company uses acquired personal information for the following purposes:

• Responding to inquiries
• Providing information about products and services
• Conducting joint research, commissioned research, technology development, and academic activities
• Entering into and performing contracts
• Providing information about seminars, events, and similar activities
• Improving and enhancing the quality of our services
• Research and development of AI and machine-learning technologies and improvement of their performance
• Responding to legal requirements and carrying out other activities incidental to the above

If the purposes of use are changed, the Company will publicly announce the revised purposes or notify the relevant individuals.

3. Management of Personal Information

The Company implements organizational, personnel, physical, and technical security measures to prevent unauthorized access to, leakage, loss, alteration, or other compromise of personal information, and manages such information appropriately.
The Company also provides necessary supervision of employees and contractors and strives to ensure thorough protection of personal information.

4. Provision to Third Parties

The Company will not provide personal information to third parties without the individual’s consent, except in the following cases:

• When required by law
• When necessary to protect a person’s life, body, or property
• When particularly necessary to improve public health or promote the sound development of children
• When cooperation with a national or local government agency or other public authority is required
• In other cases permitted under the Act on the Protection of Personal Information

5. Management of Contractors

The Company may outsource certain business operations to external service providers.
In such cases, the Company selects service providers that appropriately handle personal information and ensures appropriate management and supervision through contracts and other measures.

6. Cross-Border Data Transfers

The Company may have personal information handled by service providers outside Japan when necessary for joint research, the use of cloud services, or other business operations.
In such cases, the Company implements appropriate security measures in accordance with the Act on the Protection of Personal Information and other applicable laws and regulations.

7. Anonymously Processed Information and Pseudonymously Processed Information

For research and development, statistical analysis, and other purposes, the Company may create and use anonymously processed information or pseudonymously processed information in accordance with applicable laws and regulations.
In such cases, the Company applies appropriate processing and management measures to prevent identification of individuals.

8. Retention Period

The Company retains personal information for the period necessary to achieve the purposes of use and thereafter appropriately disposes of or anonymizes such information in accordance with applicable laws and regulations.

9. Use of Cookies and Similar Technologies

The Company’s website may use cookies and similar technologies to improve convenience, analyze usage, and improve our services.
The Company may also use access analytics tools. Users may disable cookies through their browser settings; however, doing so may prevent certain functions from operating properly.

10. Disclosure, Correction, Suspension of Use, and Other Requests

If an individual requests disclosure, correction, addition, deletion, suspension of use, or other action regarding their personal information, the Company will verify the individual’s identity and respond promptly in accordance with applicable laws and regulations.

11. Compliance with Laws and Continuous Improvement

The Company complies with the Act on the Protection of Personal Information and other applicable laws, regulations, and guidelines, and continuously reviews and improves its personal information protection framework.

12. Changes to this Privacy Policy

This Privacy Policy may be revised without prior notice in response to amendments to laws and regulations, changes in our business activities, or other circumstances.
Any revised Privacy Policy will take effect when posted on the Company’s website.

13. Contact

VOCs DeepTech Lab Inc.
160-0016
35 Shinanomachi, Shinjuku-ku, Tokyo, Japan
9F, Building 2, Keio University Shinanomachi Campus
Weekdays 9:00–18:00 (excluding weekends, public holidays, and year-end/New Year holidays)